Estacada Public Library Board of Trustees
Minutes
Attending: Bruce Whiting, Suzanne Mahan, Katinka Bryk, Margaret Palandech
Absent: Dennis Weber, Malana Ganz
Guests: Alan Headrick
Called to order
Minutes of March 26 were approved as read.
Librarian’s Report:
Katinka presented the statistics for the month of March which showed a slight increase in circulation. The library revenue/expenses ledger was examined. Current county distribution for FY 08-09 is $307,000.
Katinka stated that the misprinted book bags are in circulation, as are the rental movies. She hired Kyle Vincent to do the weeding.
The new ILS Symphony is tentatively slated to come live in December.
Old Business:
Bruce led a discussion on the possible changes to the City Code as it pertains to the library board. Draft suggestions will be sent via email and a recommendation sent to the City Manager.
Ms. Mahan reported on the Friends of the Library. They will
have a booth at the Estacada Farmer’s Market and the first members meeting on
May18th in the
The survey was inserted in the city bill for greater response, so complete results will not be available for six weeks.
A review of Robert’s Rules as relating to the power of the Secretary to vote on Board business was discussed. The Rules state that an ex-officio officer has voting powers. It was noted that the Board bylaws, both previous and revised, give the Secretary full voting powers.
There was lengthy discussion on employee/manager relations
New Business:
Suzanne presented the draft leadership evaluation form, and it was accepted as revised.
Suzanne suggested the Board and the Friends have a presence at the public input section of city council meetings, just to keep the council apprised of what the library is doing from a citizen’s viewpoint.
Suzanne reported on the Percent for Art committee for the park project.
The options for the 2008-09 budget were reviewed. With the existing reduced revenue it was agreed to reduce hours and collection development by about 35% each. This translates into the difficult decision of only $40,000 for collection and 33 hours per week open hours.
Meeting adjourned
Next meeting Tuesday May 27,
(This may conflict with the budget meeting)