Estacada Public Library Board of Trustees
Minutes June 24, 2008
Attending: Bruce Whiting, Suzanne Mahan, Dennis Weber,
Katinka Bryk
Absent: Malana Ganz, Margaret Palandech
Called to order
Minutes of May 27 were approved as corrected.
Librarian’s Report:
Katinka presented the statistics for the month of May which showed an 8.8% increase from last year. The library revenue/expenses ledger was examined.
Current county distribution for FY 08-09 is $309,000.
There is an opportunity through the Willamette ESD to pursue Federal e-rate rebates- Katinka will proceed to do so.
She shared the public hearing announcement regarding the county commissioner’s meeting on the library district- please attend if you have time.
Old Business:
Katinka will include the new language in the City Code as it pertains to the library board for inclusion in the bylaws and policies.
Ms. Mahan reported that the Friends of the Library will be having a meeting on June 28th
The budget was discussed in comparison to near-year end.
There was discussion on employee/manager relations and what is the proper procedure to resolve issues.
The survey results will be condensed into summary form for easier comprehension.
The landscape contract offered by the City was rescinded. There are now temporary employment hand weeders doing the work- it’s looking good! The CM offered $200 toward the weeding as compensation for the lack of a landscaping contract.
It was discussed that the Interim Director position does not end until Beth’s retirement in October 2009, and the Board is comfortable reviewing both job descriptions, Library Director and Librarian, in the spring
New Business:
Suzanne made a motion that if the district vote fails in November that the library should begin reductions in hours and collection development on November 17th.Dennis second, vote was unanimous.
The Senior Library Specialist job description was approved to send to council. It will replace the previous Assistant Librarian position.
The discussion on whether the parking lot should be made one way- more opinions will be solicited and it will be discussed again.
A minor change was made in the bylaws. Bruce made a motion to change one sentence to “It is recommended that the Treasurer serve on the city budget committee.” Dennis second, vote was unanimous.
There was discussion on Robert’s Rules and the Secretary voting. The Board interprets the Rules to allow voting, but acknowledges, as was previously discussed, that as a city staff member she will generally not.
Meeting adjourned
Next meeting Tuesday July 29,