Estacada Public Library Board of Trustees
Minutes
Attending: Bruce Whiting, Suzanne Mahan, Katinka Bryk, Margaret Palandech
Dennis Weber, Malana Ganz
Called to order
Minutes of April 29 were approved as read.
Librarian’s Report:
Katinka presented the statistics for the month of April which showed strong circulation. The library revenue/expenses ledger was examined. It was noted that the legal expense for the CM’s district query was still in that budget line and needed to be moved.
Current county distribution for FY 08-09 is $307,000.
The survey is still being returned, so no complete results yet.
The new ILS Symphony is now on schedule for late January. Meetings have begun to organize library data for most efficient transfer to the new system.
Old Business:
Bruce attended the City Council meeting regarding changes to the City Code as it pertains to the library board. Minor clarifying changes will be emailed to the CM.
Ms. Mahan reported that the Friends of the Library are still looking for strong leadership. Another membership drive meeting is planned for June.
The survey was inserted in the city bill for greater response, so complete results will not be available for six weeks.
The budget was discussed. The increase in cash carry forward was significant, and consequently the cuts to hours open and collection development that were previously agreed on have been rescinded. Bruce made a motion to approve the proposed 2008-09 budget of $481,000 as amended, Malana seconded, it was unanimously approved.
There was discussion on employee/manager relations, particularly regarding correspondence between the Mayor and the Interim Director.
New Business:
The offer of library landscape maintenance as part of the City landscaping contract was discussed. Malana made a motion to participate in the city landscaping with the understanding that the city is responsible for the expense. Dennis seconded- the vote was unanimous.
The new legal opinion from the county regarding the Estacada Library Service District was discussed. Apparently the existing district may be able to stay in place along side the county-wide district. Implications of this were discussed.
The CM requested the Library Director job description be reviewed. It was decided the description was fine the way it is; it may be reviewed again closer to Beth’s retirement in October 2009.
The Board discussed terminating the current senior patron policy due to abuses and inequities, and it can be applied at the director’s discretion, or should it be revoked on a case by case basis. The staff will discuss this at their next meeting. We will revisit this at a later date.
Meeting adjourned
Next meeting Tuesday June 24,