Estacada Public Library Board of Trustees

Minutes         July 29, 2008

 

Attending: Bruce Whiting, Suzanne Mahan, Malana Ganz, Margaret Palandech,

Katinka Bryk

Absent: Dennis Weber

 

Called to order 7:05 pm

 

Minutes of June 24 were approved as read.

 

Librarian’s Report:

Katinka presented the statistics for the month of June. Year end (almost) library revenue/expenses ledger was examined. It was decided to take a closer look next budget cycle at the few personnel costs that were over-budgeted. Katinka will work with Denise to ensure beginning cash balance is accurate in the future.

Current county distribution for FY 08-09 is $309,000.

She shared the public hearing announcement regarding the county commissioner’s meeting on the library district August 7th at 10 a.m.- please attend if you have time.

 

Old Business:

  • Katinka will get the new language from the City Code as it pertains to the library board for inclusion in the bylaws and policies.
  • Ms. Mahan reported that the Friends of the Library had an issue at the Book Nook. She will attend a Foundation meeting to discuss options. Margaret has put together a gardening wheelbarrow to raffle and has earned over $485 already!
  • Senior Library Specialist position is still waiting to be approved by City Council. Katinka will resend to Denise.
  • There was discussion on the impact of a possible failure of the library district vote. The Board is comfortable with their earlier recommendation to close Monday and to reduce collection development evenly over all areas. They felt that staffing costs were in line with other libraries. There was discussion on increasing volunteer hours and strategies to do so; Suzanne felt that volunteers are very helpful but cannot reliably replace staff.

 

New Business:

  • There was discussion on the fact that County Counsel has determined that Estacada’s existing library district can coexist with the proposed county-wide library district.
  • Malana made a motion to cancel the August meeting, Margaret second, it passed unanimously.

 

Meeting adjourned 8:24 pm

 

 Next meeting Tuesday September 30, 7pm.